Fundraising Sample Letters to Vendors
Check out fundraising sample letters to vendors when preparing to ask for donations for your next special event or fundraising project.
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Fundraising Sample Letters to Vendors
The first step when wanting to secure a donation from a vendor is to send them a letter explaining who you are and what you are interested in getting from them. The letter should be sent out far enough in advance of your event to give vendors time to respond to your request. If someone in your organization has a personal contact with a vendor, it can be beneficial to include them in the letter or have them sign it as well. Sometimes making a personal contact helps secure a donation.
Check out the following sample letters to vendors to get ideas for your donation requests:
Sample Letter #1
DateVendor Name
Address
City, State Zip
Dear Vendor,
This is a request for a donation for our benefit, which will be held on DATE at LOCATION. This benefit includes cocktails, dinner, and a silent auction. Add any other details about the event here.
Your donation will greatly enhance our silent auction and give you added publicity as well. As you know, many of your customers reside in our area and are participating in this fundraiser for our community.
Give a brief history of your organization here.
Your support of this fundraiser would be greatly appreciated. Thank you for your kind consideration.
Arrangements can be made for donations to picked up by calling xxx-xxx-xxxx. If you have any other questions, please feel free to contact me.
Sincerely,
YOUR NAME, Title Organization
Sample Letter #2
Date Dear Vendor,
The sixth annual fundraiser will this year on DATE at LOCATION. The committee is anticipating another sell-out crowd and expects great enthusiasm from our community.
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In order to ensure the success of this very important fundraiser, we are seeking donations from local businesses such as yours. Generous donors like you are the key to our organization's success. We hope that we can count on your support to help us with this worthy event. All donors will be given recognition at the event as well a being listed in the program book.
Thank you for your time and consideration.
Sincerely,
YOUR NAME, Title Organization
Sample Thank You Letter
It is always important to thank those who support your organization. The following is a sample of a thank you letter:
Date
Vendor
Address
City, State Zip
Dear Vendor,
Thank you for your support of our recent fundraiser held on DATE. We had great attendance and a wonderful time at the LOCATION.
The success of our fundraisers is due in large part to the support of donors like you. Your contribution of ITEM valued at $ AMOUNT is greatly appreciated. Thank you once again for your support.
Sincerely,
YOUR NAME, Title Organization
Tips and Helpful Hints
Use fundraising sample letters to vendors as a basis for drafting a letter from your organization for a donation to an event. When drafting a fundraising letter it is important to keep a few simple tips in mind:
- Address the letter to a specific person, if known. Often vendors receive numerous donation letters so by personalizing it will help in securing a donation.
- If a person within your organization has a specific vendor contact, get them to sign the letter or include their name within the letter.
- Be sure to include information on where to send the donation or if arrangements can be made to pick the donation up at their location.
- Include the date of the event, location and any other specific details about the event in the letter.
- Follow up with a personal phone call if you do not hear back from the vendor in a timely manner.
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